How do I establish proof of relationship?


Your own birth certificate: your valid identification is acceptable; however, if you have assumed your spouse/civil union partner's surname or have had a legal name change, provide a copy of your marriage/civil union certificate or court order to link the name on your current ID to the name on your birth certificate. 

Your child's birth certificate: if the name on your identification matches the name of the child's parent then your identification will establish your relationship. If your current name does not match the name as recorded on the birth certificate, as the parent, you will need to supply a copy of your marriage/civil union certificate or proof of legal name change. 

Your spouse/civil union partner: provide a copy of your marriage/civil union certificate. 

Your parent or sibling's vital record: provide a copy of YOUR birth certificate with parents' names. If your current name does not match the name as recorded on the birth certificate, you will need to supply a copy of your marriage/civil union certificate or proof of legal name change. 

Your grandparent's vital record: you must establish that you are the person's grandchild by linking the name on your identification to the name of the grandparent. For example, if you changed your last name after marriage/civil union and want a grandparent's vital record, you must: 1.) Provide your marriage/civil union certificate to show your name at birth 2.) Provide your LONG FORM birth certificate to identify your parent 3.) Provide the parent's LONG FORM birth certificate to identify the grandparent. 

Death Certificate: To get a certified copy you must provide proof of your relationship to the person listed on the vital record and the proof must establish you are one of the following: 

•The subject’s parent/sibling/spouse/child/grandchild 

•You must be 18 years or older 

•If your name has changed due to marriage, you must provide a raised seal marriage certificate issued only by a Registrar/Clerk to trace you back to your maiden name. Certificates issued by an Officiant/religious entity are not legal documents therefore, are unacceptable 

•If your name has changed due to a legal name change, you must provide the court order as proof 

•IF THE DECEDENT NAME HAS CHANGED DUE TO MARRIAGE, their marriage certificate would also be needed. If the decedent was married more than once, you must provide all marriage certificates necessary to trace the decedent back to their maiden name

 If you are looking for a certified copy of a record and are... 

An executor of an estate you must supply proof of appointment as the executor by providing a surrogate certificate dated within the past year. 

The legal representative of the executor of an estate must supply proof of legal retainer by the executor and proof of the appointment of the individual as the executor.

The legal representative of an individual that is eligible to receive a certified copy of a vital record must supply proof of legal retainer by the eligible individual and their proof of relationship.

Show All Answers

1. How do I obtain a certified copy of a vital record that occurred in the City of Summit?
2. Can I verify over the phone whether or not a vital record is on file in your office?
3. When can I request my newborn's birth certificate?
4. Can I request a certified copy of a vital record over the phone or online?
5. What forms of identification are acceptable in order to obtain a certified copy of a vital record?
6. Who is eligible to receive a vital record?
7. How do I establish proof of relationship?
8. What are the fees involved and acceptable forms of payment?
9. What is the Paternity Opportunity Program (POP)?
10. How do I authorize another individual to receive a certified copy of a vital record on my behalf?
11. Can vital records be faxed?
12. Does an attorney have access to vital records?